FOOTHILLS CORVETTE CLUB CONSTITUTION AND BYLAWS
REVISED March 2026
ARTICLE I: NAME AND PURPOSE
Section 1: NAME
Be it known that by the majority of members present, the name of the Club shall be
Foothills Corvette Club, Inc. The Club was incorporated on May 1, 2001. Dianne Bumgarner
was appointed as the registered agent for the organization. In this document, Foothills
Corvette Club, Inc. shall be referred to as the Club.
Section 2: PURPOSE
The Foothills Corvette Club, Inc. is a non-profit charitable and social club of Corvette
owners formed for the purpose of gaining information, exchanging ideas, helping the
community, and enjoying the Corvette Automobile. Because we strive to present a
positive image, alcohol and illegal drugs are prohibited at all club functions.
ARTICLE II: MEMBERSHIP
Section 1: MEMBERSHIP
- A. Anyone applying for membership must be at least 18 years of age. Application
must be accompanied by the membership fee and proof of Corvette ownership. - B. Members agree to abide by the club rules and by-laws.
- C. Membership is by single or couple; therefore, membership of a spouse or other is
automatic upon acceptance of any applicant at no additional charge. This person
may be less than 18 years of age. - D. In the event a member becomes a non-Corvette owner, he/she may remain a
member of the club for a period not exceeding one year if dues are current. - E. No discrimination will be made regarding race, creed, religion, gender, or national
origin when considering the application of new members. - F. In the event a member resigns then later re-applies for membership:
o Member left the club in good standing and fulfilled the requirements of
Section 1B: they will be put on the membership roster as a full member. This
would include members that chose not to renew their membership for a year
and did not pay their dues for the upcoming year then later renewed their
membership and paid the dues (non-renewal is not considered resignation).
o Member left the club voluntarily or was terminated or suspended and was
previously brought before the Board of Directors as outlined in Section 3
Termination/Suspension of Membership: Their application will be submitted
to the Chairman of the Board of Directors for review by the Board of Directors
and Elected Officers. The applicant will be reviewed as to the reason(s) they
had been brought before the Board. The Board will vote on (1) accepting the
application and present the application to the club members at the next
business meeting for members’ approval. A two-thirds (2/3) vote by secret
ballot of the members present at the meeting is needed to approve the
application. (2) reject the application and return any funds to the applicant
along with a letter stating the reason(s) for non-acceptance of the
application for membership.
- H. MEMBERS WHO HAVE MEMBERSHIPS IN ANOTHER CORVETTE CLUB
CANNOT HOLD AN ELECTED POSITION IN THE CLUB.
Section 2: PRIVILEGES - A. Members in good standing shall be able to:
o Vote on any motion
o Receive all publications of the Club
o Hold elected or appointed positions
o Be available for services or activities
Section 3: TERMINATION/SUSPENSION OF MEMBERSHIP - A. Any member or officer who shall violate any provision of the constitution or Club
rules and regulations or who shall be found guilty of conduct unbecoming of a
member or unsportsmanlike conduct shall be guilty of an offense against the
organization and shall be subject to either suspension or expulsion. - B. The accused has the right to a hearing before the elected OFFICERS AND
BOARD OF DIRECTORS prior to the vote. Three-fourths (3/4) of the elected officers
& Board of Directors must agree that termination or suspension is in order. In the
case of an officer, the remaining officers & Board of Directors will conduct the
hearing, and two-thirds (2/3) of them must agree that a vote is justified.
- C. A two-thirds (2/3) vote by secret ballot of the members present at a monthly or
special meeting is necessary to terminate or suspend a member. - D. A suspended member shall be denied all privileges of the organization for the
length of time determined by the OFFICERS AND BOARD OF DIRECTORS. She/he
shall be reinstated BY 2/3 VOTE BY SECRET BALLOT. - E. Any member (single member or couple) who has been terminated shall no longer
be listed on the official membership roster. He/she shall relinquish all financial
claims against the club and shall be prohibited from attending any functions.
Section 4: DUES - A. Annual dues are payable BEFORE the January meeting each year. A $10 late fee
will be applied after January 31. Newsletters will not be mailed/e-mailed to non
renewals after January 31. - B. Membership is per COUPLE or SINGLE. Members who join between January 1
thru July 31, dues are $50.00. Members who join August, September or October,
dues are $20. The dues are $50.00 for members who join in November or December
and apply for the entire upcoming year. - C. Dues will be reviewed annually at the OCTOBER meeting. Increases must be
approved by a majority vote of members present. - D. TWENTY-YEAR MEMBERS SHALL NO LONGER PAY ANNUAL DUES.
ARTICLE III: GOVERNANCE
- Officers and Board of Directors must be aged 25 and be a member of the club for
one year before being considered for an elected position. Officers, Board of
Directors, and Members in Appointed Positions must commit to attending six
meetings and three organized Rides with the club per year.
Section 1: OFFICERS - A. The elected officers of the club shall consist of the following: President, Vice
President, Secretary, and Treasurer. - B. Officers shall be elected by a majority vote of the membership at large and shall
serve for a term of one year. Nominations will be taken at the September meeting.
Voting shall be by secret ballot, which will be included in the September newsletter.
Results will be announced in October, and terms will begin at the January meeting.
- C. The president will appoint someone who is not on the ballot to receive the mailed
ballots, tally the results, and report the outcome TO THE PRESIDENT. - D. Board of Directors will be selected every two (2) years by a ballot election. The
inaugural board will remain for two years with a rotation of members by Membership
vote every 2 years (the inaugural board’s members that received the highest number
of votes will remain in office for three years). The two other board members will
serve two years then a new election will be held for two board seats. A rotation will
then be in place with the next election of three new board members. Nominations
will be taken at the November meeting. Nominees will be announced in the
November newsletter. Voting shall be by secret ballot at the December business
meeting. Results will be announced at the December business meeting, and two
year terms will begin at the January meeting. - The President, Treasurer, and Chairman of the Board of Directors have the Authority
to sign checks for the club. Therefore, NO COUPLES shall hold two of the Elected
positions during the same year.
Section 2: VACANCIES AND REMOVAL - A. If the office of president becomes vacant, the vice-president will assume the role
of president and appoint a successor for vice-president. If any other vacancy shall
occur, the president will appoint a successor. - B. Any officer may be removed for cause under the guidelines in Article II, Section 3.
Section 4: DUTIES OF OFFICERS - A. PRESIDENT
o Is the chief executive officer.
o Presides at all meetings of the membership at which he/she is present.
o Maintains good communication among members and sees that all other
officers and appointees discharge their duties satisfactorily.
o Appoints such committee chairs or heads of committees as he/she sees fit
to accomplish the goals and objective of the club.
o Notifies the officers of all business transactions.
o Approves all budgets associated with the operation of the club.
o May sign checks when the treasurer is unavailable.
o Oversees a review of and suggest revisions to the bylaws annually.
- B. VICE-PRESIDENT
o Assumes duties of the president in his/her absence.
o Works closely with the president to keep club interest and enthusiasm high.
o Is familiar with all current activities of the club.
o Is chair for all fund-raising committees.
o Is responsible for all club equipment, maintenance, storage, and
disbursement.
o Provides incoming vice-president with equipment inventory. - C. SECRETARY
o Records and maintains a permanent copy of all minutes taken at meetings.
o Conducts all correspondence between the club and other organizations.
o Maintains current bylaws. - D. TREASURER
o Collects and disburses all finances and keeps records and receipts of same.
o Provides a treasurer’s report at each meeting.
o Prepares an annual balance sheet to be reviewed.
o Retains all funds in the club’s checking account. - E. BOARD OF DIRECTORS
o Five (5) members voted on by membership to serve a two-year term.
o Advisory committee for the club.
o Recommendations from this board will be voted on by the club
membership.
o Board reports to the President of the club.
o Board meetings must take place in the months of January, July, and
October.
o The chair may sign checks when the treasurer or president is unavailable.
o The chair will appoint a recording secretary for the board from the
membership.
- F. MEMBERSHIP MANAGER
o Is appointed by the president.
o Has applications available at all times.
o Receives application and renewal forms and forwards checks to treasurer.
o Orders name badges for new members if they request one. The nametags
must be paid in advance.
o Updates communications manager and president with addresses and emails
of all members.
o Maintains accurate records regarding dates people pay dues or apply for
membership.
o Prepares and distributes membership renewal forms each fall to the
communications manager. - G. OTHER POSITIONS APPOINTED BY THE PRESIDENT
o Directory Manager, Communications Manager, Chaplain(s), Photographer,
Historian, and Webmaster/Newsletter Editor will be selected or appointed at
the first meeting each year.
ARTICLE IV: EMBLEM AND COLORS - A. The club emblem shall consist of the crossed-flag design found on the 1997-2004
Corvette with the club’s embroidered above and beneath the flag. - B. The club’s colors are to be those in the emblem—red, blue, white, and black.
ARTICLE V: MEETINGS
Section 1: ANNUAL MEETING - A. The annual meeting will be held in January each year to determine goals and
objectives for the year.
- B. All the prior year’s business must be completed before opening the new fiscal
year. - C. Club records and ledgers shall be turned over to the incoming officers or
Appointed positions no later than December 31.
Section 2: MONTHLY RIDES AND MEETINGS - A. Monthly meetings are held the second Tuesday of each month. Rides or events
are held each month and announced in the newsletter and by e-mail. The Hillsville,
VA Club members will meet on the 3rd Tuesday of each month. - B. If the date for a scheduled ride/activity is changed, a notice will be made by 1)
email, 2) telephone, and) in the Newsletter. Prepaid events will not be postponed
but will take place as scheduled. - C. A member is allowed to drive another vehicle in the event of questionable
weather or if his/her Corvette is not available but must BRING UP THE REAR OF
THE RIDE. - D. Guests who attend any function must abide by all club rules and sign the club
waiver. - E. If a member signs up to attend an event paid for by the CLUB, and that member
does not show up, that member MUST REIMBURSE THE CLUB FOR THEIR COST TO
ATTEND (unless the member can verify an emergency, medical or otherwise, or give
a 10-day notice to not attend).
Section 3: REGULAR MEETINGS
Business meetings will be held on the second Tuesday of each month at a place and time
to be announced in the newsletter and by e-mail.
Section 4: SPECIAL MEETINGS - A. Special meetings may be called at any time by the ELECTED OFFICERS and
BOARD MEMBERS. - B. If necessary, the PRESIDENT can call a closed-door meeting with all elected
Officers and Board of Directors in attendance, plus up to FIVE at-large members
chosen by the officers to hear any unusual situations that may arise within the club.
ARTICLE VI: QUORUM
A quorum shall consist of whatever number of members are present at any regular or
called meeting.
ARTICLE VII: LIABILITY
- A. All persons, corporation, partnerships, groups or associations extending credit to,
contracting with, or having any claims against the club or its officers shall look only
to the funds of the club for payment of any such judgment, contract, claim, debt,
damage, or decree. The officers, past, present, or future, shall not be personally
liable in any manner. - B. When applying for or renewing a membership, everyone must sign the declaration
on the form stating that he/she cannot hold the club or individual officers or Board
of Directors liable for any injury or loss occurring at any club function.
ARTICLE VIII: AMENDMENTS
Bylaws may be revised by a majority vote of members present at any regular business
meeting of the club, provided such changes have been proposed in writing to the Board of
Directors and a notice has been given in the newsletter.
ARTICLE IX: QUICK DECISIONS
Any subject or matter not stipulated in these Bylaws shall be subject to the opinion of the
Officers and Board of Directors. Members will be notified of the decision through the
newsletter or email and will be reported at the next meeting.
ARTICLE X: MAKING AND VOTING ON MOTIONS
In order for a motion to be considered, it must be properly made and seconded. For a
motion to carry, it must be approved by a majority vote of the members present. Majority is
defined by more than fifty percent (50%) of the vote cast.
ARTICLE XI: PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order: Newly Revised shall
govern the club in all cases for which they are applicable and in which they are not in
conflict with these bylaws or any special rules of order that the club may accept.
FINANCIAL GUIDELINES
I. Death of a member or Family
For the death of a member or parent or child of a member, the club will either send flowers
or donate $100 as a memorial to the charity they designate. In the event that there is no
designee, the club treasurer will transfer $100 from the general fund to the Club’s Charity
Fund as a Memorial. A card will be sent to the family notifying them of the donation.
II. Cards to members
Cards only will be mailed in the name of the club for members who are:
- Hospitalized
- Sick at home
- Have a death in the family other than spouse, parent or child.
III. Ride Money
Ride money of $5 (per car) will be collected at each ride. This money will be held in the
Club’s Charity Fund to be dispersed in December each year. When the money is
distributed, funds can be added from other accounts if the club desires.
IV. Other Donations - A. When a member requests money to be donated to a special cause, club or
person, they must provide the reason, affiliation and association with that person,
club or cause. This can include sickness, death or other insinuating issue. - B. Amounts that can be donated are $50, $100, $250 or $500. Under special
circumstances, a donation of $1000 could be approved. - C. All requests and amounts of donations must be voted on by club members at a
regular club business meeting.